Room Parent Guide


We want to make your job as room parent as easy as possible.  We created a number of free printables to help you out.  You can click on the images below for more details. 


We want to make sure you are as prepared as possible for party day with as little work as possible.  Here are a few tips that can help party day run smoothly. 

  • Our Party Kits come with everything you need for party day. We save you hours of time when it comes to classroom party planning. You can shop all of our Party Kits and supplies here
  • The QR codes on all of the game bags will take you to instructional videos that show you how to set up and play that game.  If you want to know exactly what to anticipate for party day, you can watch these quick videos before even entering the classroom. 
  • It's a good idea to send the instructional videos to anyone helping on party day the day before the party.  That way they will know exactly what to do when they walk into the classroom. 
  • The games in our Party Kits are designed so they can all be played with the whole class together or with small groups.

Below is a list of tips and resources from former and current room parents.

  • Email a welcome letter introducing yourself as this years room parent. Here is a free letter template you can download and personalize.

  • Make sure to let the parents know early on that volunteers for the parties are really appreciated and help make party day run smoothly.

  • Plan ahead and collect money at the beginning of the year for classroom parties. This avoids having to reach out three or four times a year asking for funds to cover the parties.

  • Don't forget to have fun in the room parent roll. Elementary school years go by so fast. If you feel like you have a lot on your plate, try to find a co-room parent to help lighten the load. 

It is a great idea to join a Facebook group geared toward other room parents to share ideas!

The Facebook Group "Room Parent Idea Swap" is a great group to join. Click here or the image below to become part of the community.


Not sure where to start when you want to collect money from the parents/guardians for class parties? Here is a sample letter below to get you started. You can click the image below to download the editable canva version, or just copy and paste the text below into an email. 

Hi Parents of (insert teacher’s name) class,

My name is _________ and I am the room parent for (insert teacher’s name) class.  I am excited for our (add the party name you'll be planning) party this year.  The party will be on (enter date) at (enter time).  I found a company that puts together complete Party Kits for classroom parties. Instead of sending out a sign-up and having you all run to the store, I'd like to just collect money from everyone and order a kit.  The cost for the party will be $____ per student.  This will cover all decorations, games and activities. 

Will you please Venmo me (or enter your preferred payment method) @(enter Venmo name) the $____  for your student when you have a chance?  Put your student’s name in the comments so that I can track who has paid.  If you want to look at all the fun our students will be enjoying, you can see details of the Party Kits at
We'd love to have volunteers to help run some of the stations on party day.  If you are interested in coming in to help, please send me an email and let me know. 
Thank you!
(Your Name)

If you have any other ideas of resources that would be helpful for us to provide, please contact us and let us know. We are always trying to improve room parent resources.